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Facilities Manager

Iskalo Development Corp. is an equal opportunity employer.
Position Summary

The Facilities Manager is responsible for the day-to-day implementation of the policies, procedures and programs that assure well-managed, well maintained building(s), placing maximum emphasis on positive response to the concerns and needs of the tenants, environmental health and safety and quality programs. 

Who We Are

Iskalo Development is one of the region’s premier developers of high-quality buildings of timeless design. We are driven to deliver quality, not quantity.  In doing so, we sweat the details that others don’t.  We do this because it is important to us that our projects make a positive impact to their neighborhood and that they stand the test of time.  And we believe that someone choosing to spend time in one of our buildings, whether it be for work in one of our commercial buildings, an overnight stay in one of our hotels, or for dinner at one of our restaurants, deserves to be treated to excellence in their surroundings.  

Why You Want to Work Here

If you are creative, resourceful and “wired to work”, then you may be a candidate to join the team of professionals at Iskalo Development.  More than ever before, you have a choice on the type of company you want to work for. Choose one where you can make a difference! 

Qualifications
  • Associate’s degree preferred;
  • Five to seven years’ experience in commercial, institutional, industrial property management (e.g. office buildings, health care facilities, corporate facilities, etc.);
  • Understanding of construction and occupational knowledge of electrical, mechanical and plumbing methodology required;
  • Professional style of verbal and written communication
Essential Duties & Responsibilities
  • Assess, manage and maintain building systems and building structures within Iskalo portfolio.
  • Oversee, manage and complete portfolio building systems and structure projects and maintenance.
  • Research and discuss/review technical aspects of projects, repairs and maintenance with ownership.
  • Create project scopes of work.
  • Create project budgets and schedules.
  • Obtain vendor quotes for review/approval.
  • Order and coordinate materials needed for projects.
  • Draft, manage and process vendor and tenant proposals for work.
  • Coordinate purchase order drafting, signature and approval for assigned projects.
  • Review and approve invoices received from vendors for payment.
  • Participate in tenant project meetings and project coordination meetings.
  • Supervise project and repair/maintenance work on site performed by vendors and Iskalo technicians.
  • Track quality and performance of work. Promptly take corrective action if needed.
  • Manage vendor relationships for building systems and portfolio work as assigned.
  • Work with Property Managers to ensure buildings and systems are inspected and maintained as required.
  • HVAC replacements, repairs and maintenance
  • Roof replacements, roof drain cleaning and annual inspections
  • Building systems monthly/quarterly/annual inspections
  • Building mechanical equipment inspections, maintenance and repairs
  • Installation, monitoring and upgrades to building control access systems
  • Building structure and/or building systems damage
  • Create, update and manage property/building plans to be used for bidding of services.
  • Work with architecture to have current tenant floor plans with dimensions.
  • Update and manage MEP drawings for each property and have on site for reference.
  • Create and maintain report of fire alarm devices, extinguishers and locations.
  • Update and maintain roof report with ages, date of replacements, photos and site plans.
  • Update and maintain HVAC report with ages, date of replacements, photos and site plans.
  • Maintain building and systems information in electronic property books.
  • Respond to property/building emergencies if/as required in person as required.
  • Manage vehicle fleet – repairs and maintenance of vehicles and work with PM coordinator to keep records.
  • Manage Iskalo maintenance warehouse.
  • Manage Iskalo owned equipment inspections, repairs and maintenance.
  • Work with Property Managers in managing recurring corrigos and recurring property maintenance items.
  • Coordinate response for emergencies involving building systems, property damage or weather/storm events.
  • Work with PM Coordinator and Property Managers to create daily maintenance tech schedule.
  • Implement field safety measures and protocols under direction of executive management.
  • Coordinate turnover/hand-off to Property Management of all newly renovated buildings and acquired properties.
  • Receive, file and track all applicable building system documentation and warranties for properties.
  • Develop and implement preventative maintenance program for major equipment/systems at properties.
  • Assist as needed with questionnaires, reports and inspections in support of property acquisitions and financings.
  • Assist architecture and construction as needed under direction of VP of Leasing and Asset Management.
  • Participate in capital project budget planning with VP of Leasing and Asset Management.
Skills
  • Knowledge of property/facility vendor relationship management, property/facility budgeting and project management;
  • Working knowledge of Corrigo software;
  • Full competency in managing tenant relationships;
  • Ability to identify and resolve issues in a timely manner developing alternative solutions and applying reason, even when dealing with difficult situations;
  • Effectively communicate with other departments within the organization with special emphasis on collaboration with the Accounting Department;
  • Manage difficult or emotional customer situations; responding promptly to customer needs and requests for service and assistance;
  • Encourage open communication; confront difficult situations; maintain objectivity; keep emotions under control; use negotiation skills to resolve conflicts;
  • Exhibit sound and accurate judgement; willingness to make decisions; support and explain reasoning for decision; makes decisions timely and includes appropriate people in decision making process;
  • Motivated, self-starter who works well independently or as a team;
  • Strong organizational skills and exceptional attention to detail;
  • Builds positive working relationships with staff, peers and colleagues;
  • Speaks clearly and persuasively in positive or negative situations maintaining objectivity; keeps emotions under control and applies negotiation tactics to resolve conflict;
  • Strong knowledge and usage of Microsoft Office Suite with focus on Excel;
  • Takes initiative, is solution oriented and follows through on all assigned tasks until resolution;
  • Working knowledge of real estate, construction or property management environment preferred
Physical Demands
  • Valid driver license and use of personal vehicle for business purposes;
  • Work performed at various property locations in addition to a modern, well-lit office setting;
  • Exposure to outside weather conditions;
  • Use of various computer software programs including Microsoft Office, Word, Excel in addition to standard office equipment (phone, calculator, copier, fax);
  • Daily travel to company properties;
  • Moderate noise level;
  • Ability to walk, talk, bend, lift, stand, sit, kneel, crouch and crawl. Must occasionally lift and/or move up to 50 pounds.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

How to Apply

Click HERE to Download Application.
Please email the application, your resume and cover letter to: hr@iskalo.com

Iskalo Development Corp is an Equal Opportunity Employer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.